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Capturing the document and converting it into a digitised electronic image
- Batch scanning for large documents
- Documents can be randomly scanned and then indexed at a later stage
- Re-scan from any point in the batch
- Can interface with any SQL compliant database
- Storage space is compressing in up to 20 - 12 ratio
- Re-route to specific users and integrate into document workflow
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A means to file and retrieve stored documents for easy reference
- Supports batch indexing
- OCR and Barcode recognition
- Custodian reads data from the host system, processes and makes available for storage, retrieval, display, printing or faxing
- Grouping of documents in user defined groups
- Indexes are held in a SQL compliant database
- Up to 20 key index fields can be defined
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Custodian COLD produces output without having to scan in a document first
- Reads data from files received electronically from the host system
- Merge with scanned background templates containing customer specific stationery
- Once-only saved templates saving disk space.
- Index information is automatically read from documents during the COLD import process Computer output is downloaded using standard file transfer protocols (FTP)
- Documents can be routed to designated print, fax or e-mail servers
- Zeta Fax and Right Fax servers are supported
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Client or Browser based with image-manipulation features
- Image-manipulation features: zooming; rotation; annotation viewing
- Process, search, retrieve and view a document, regardless of how and where it was created.
- End user to queries on specific indexes
- Resolve B2B transactions discrepancies by viewing documents over the web
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Scanning, capturing and storing documents in secure digital archives, making physical storage space unnecessary
- Inexpensive and easy access to great volumes of information
- Storage of documents in a network directory, accessible to multiple users and applications
- Benefit from faster, more reliable access, fewer lost documents and less physical mail
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